Every time reports are filed incorrect, tax offices might charge penalties. In most of the cases, re-submission of reports within the deadlines will have no consequences. We will get through these down below.
In Italy, re-submission of reports within the deadlines has no economic consequences. If the deadlines have been exceeded penalties will have to be paid (called voluntary disclosure).
a) for VAT returns (quarterly): from 27,80 EUR to 100 EUR
b) for Intrastat (EC list D+A):from 55,56 EUR to 83,33 EUR
c) for sales and purchases list: from 27,80 EUR to 100 EUR
d) for Annual VAT declaration: from 25 EUR to 2.000 EUR
The legal procedure is to submit correction reports, and after receiving a letter with confirmation from the tax officer, to either pay the difference or request the money back. The best option is to call the tax officer, who is responsible for the respective client, explain the situation, and they will give the instructions, and help with submitting the correction report. Communicating directly with the tax office will give you a chance not to get any penalties or fines.
a) CZK 1,000 if you subsequently submit the reports (after the set deadline) without the request from the tax administrator,
b) CZK 10,000 if you submits it within a substitute period after the tax administrator has asked for it,
c) CZK 30,000 if you do not submit a follow-up control report according to the request of the tax administrator in order to change, supplement or confirm the data given in the submitted control report,
d) CZK 50,000, unless you submit a check report or a substitute period.
The tax administrator has a legal obligation to impose a fine of up to CZK 50,000 on the person who does not change incorrect data or does not complete missing data by means of a subsequent control report, based on a request by the tax administrator.
The tax administrator has a legal obligation to impose a fine of up to CZK 500,000 on someone who severely breaks the law by not submitting control reports.
In the Czech Republic is allowed to make one mistake per year without consequences or fines.
In Spain, it helps if you submit a note in the form of a memorandum explaining amending the incorrect reports before the tax offices issues you a letter about the incorrect reports. In this way, you can cut the penalties in half.
a) for VAT returns: submit a memorandum with explanations of the wrong calculations and request the payment back. In this case, they can penalize you 200 euros. Reduction of 25 % of the fine may apply if the payment is done within the deadline notified by the tax authority.
b) for EC sales list penalties are: 20 euros for each transaction declared incorrect with a minimum of 300 €. In case the report is submitted correctly amending the previous one, but before receiving a letter from the tax authorities, the fine will be halved: 10€ for each transaction with a minimum of 150€ and the fixed fine will be 100€. You submit a memorandum explaining the amendments.
c) for Intrastat: this could be treated as a slight infringement: a fine from € 60,10 till €300,51 can be imposed. You must submit a memorandum explaining the amendments.
d) for Annual VAT return penalties are: 20 euros for each transaction declared incorrectly with a minimum of 300 €. If the report is submitted correctly amending the previous one, but before receiving a letter from the tax authorities the fine will be halved: 10€ for each transaction with a minimum of 150€ and the fixed fine will be 100€. You must submit a memorandum explaining the amendments.
If a mistake is made in the VAT return and if the sum is lower than £10,000 or 1% of all sales and outputs excluding VAT, then the errors can be corrected in the next VAT return. If the errors exceed the aforementioned threshold then the errors must be reported to the HMRC correction Team.
Surcharge and penalties are only triggered if a VAT return is filed late or the VAT payment is understated or over claimed.
For EC sales list: errors must be reported to HMRC if the errors exceed £100 or if a wrong VAT registration number of the buyer is mentioned in a transaction. Errors can be corrected online within 21 days.
If the correction turns out to be incorrect and will be an understatement of VAT, in this case, up to 100% of understated VAT can be charged as penalty.