Movement of goods is a type of invoice that reflect the cross-border movements of goods between warehouses. Please fill in the the specified mandatory data below. The remaining fields will be populated by our software. 

 Key Takeaways 

  • You must download the template and replace dummy data!
  • Enter one line per SKU in the template!
  • Make sure to fill out all the mandatory fields!
  • Check your data after uploading it!

  1. Template
  2. Mandatory fields
  3. Check uploaded data


We have prefilled a Movement of goods template with all the mandatory fields for you, it can be downloaded here: Movement of goods template. Replace the example data with your data and check the comments for help.  

NOTE: if you have more than 1 product on the invoice please fill in one product per line for accurate reports and correct VAT returns.

Mandatory fields

Following fields are mandatory:

  • Type (movement)

  • Invoice number

  • VAT country 

  • VAT reporting date

  • Arrival country

  • Departure country 

  • Other related field: hellotax product ID or SKU, fill in one or the other

  • Item VAT rate - must be the VAT rate of the arrival country

  • product net value

  • Report currency

Field Type
Invoice number

Payment date

Arrival country

Departure country

Report currency

hellotax Product IDSKUItem Vat rateVAT countryProduct net value
Format and value that should be filled in
movement1231-1235, can be a number series, can contain"-" in-between, that appears on the actual invoiceyyyy-mm-dd,
e.g. 2019-05-25
the country where the goods are shipped to,
ISO code e.g DE, FR
the country from where the goods are shipped, ISO code e.g DE, FRcurrency you use to report your transactions, ISO 3 letters code e.g. EUR, USDProduct ID that you can find in the hellotax "Products menu"stock keeping unit, a machine readable code that you assign to your productsItem vat rate is a number between 1-100, it is the vat rate of the country where it is taxed  the country where the goods are taxed  the net value of your product without any tax or shipping added to it

In case you do not fill out those fields, you won't be able to upload the file and you will receive an error.

NOTE: If there is an invoice with missing VAT rate and/or VAT country, it won't be possible to upload it.

NOTE: Mandatory fields are the minimum required fields our software needs to be able to work out your vat liabilities. All the other information can be calculated by itself.

Important information if you fill in optional fields: 

Original currency - optional to fill in

  • If the original currency is provided by you, the report currency must be a different one.

Check your data

After you successfully upload data, you can find it in the order menu by filtering on Manual Input. 


Want to upload sales and/or refund invoices, read how here.

Want to upload expenses invoices, read how here.